Before clients can book with you, you’ll need to set your availability — the times you’re open to taking appointments. You can do this yourself or let any user with the right permissions manage it for you. Breely also gives you powerful options to fine-tune exactly how and when appointments can be scheduled.
Set and Customize Your Availability
Every business is unique, so Breely lets you tailor your availability to fit your schedule:
Set Regular Weekly Hours: Keep things simple by setting the same working hours each week.
Specific Hours: If your hours vary, you can adjust availability for each day individually. You can use this to override the regular hours for a day or add hours on a day you are typically closed.
Use Event Type Groups: Organize different services into groups that have their own availability. For example, you might only offer consultations on Mondays and training sessions on Wednesdays.
This flexibility ensures your availability matches exactly when you want to work.
People & Other Bookable Things
Breely takes scheduling further by letting you set availability not just for people (you, your team members, etc.) but for other bookable resources too.
For example, you can manage availability for spots, bays, cages, chairs, courts, houses, lanes, rooms, seats, or any other physical resource your business relies on. Other “Bookable Things” are useful for when a client needs to reserve something that does not involve a person. For example, reserving a conference room or booking a seat on a boat.
Bookable Things can have capacity limits, so you never overbook a space or resource.
Examples of using a Person or Bookable Thing:
I have 3 massage therapists
Set up each massage therapist as a Person in Availability
I have a Sauna room that can fit 5 people at a time
Set up “Sauna Room” as a Bookable Thing with a capacity of 5
I have 3 massage therapists but only 2 massage roms
Set up each massage therapist as a Person, then use “Room/Resource Constraints” under limits (see below) to ensure a room is always available. In this case a room is a Constraint rather than a Bookable Thing.
Scheduling Limits
On top of your general availability, you can set up scheduling rules to stay in control. You can find these in the Limits section at the bottom in Availability.
Booking Window
Control the minimum and maximum time in advance clients can book or make changes. For example:
Prevent last-minute bookings by requiring at least 4 hours’ notice
Stop clients from booking appointments more than 365 days out
Limit how late clients can cancel or reschedule (e.g., no changes within 4 hours of the appointment)
You can also create exceptions for specific event types or team members to have different booking windows.
Limit Bookings per Day or Week
Stay in charge of your workload by adding limits:
Allow booking until you’re fully booked for the day
Cap total booked minutes each day or week
Limit the number of bookings per day or week
Want to appear busier than you are? Turn on “Make Me Look Busy” to automatically block out a percentage of available time slots.
Limit Bookings per Client
Prevent any one client from overbooking by setting:
Unlimited appointments allowed (default)
A max number of bookings per week or month
A limit on how many upcoming appointments a client can hold at once
Like the booking window, you can apply exceptions by event type or team member.
Resource Constraints
If you have more people than physical spaces (like staff but only a few rooms), Breely helps you avoid double-booking by setting up resource constraints. This ensures you never book more appointments than your actual capacity can handle.
Room/resource constraints are not shown to clients, instead they are used to ensure that enough resources are available to book appointments. If an event type relies on multiple resources then all resources must be available to book that appointment.
Some examples of using resource constraints:
I have 3 massage therapists and 2 massage rooms
Set up each massage therapist as a Person in Availability
Add a “Massage Room” as a resource constraint with a quantity of 2 that applies to all massage event types
This ensures that only 2 massages can be booked at any one time
I have a Studio that can be used for 1:1 private yoga classes and also my group yoga classes. I have 3 yoga instructors.
Add each yoga instructor as a Person in Availability
Set up a “Studio” in Room/Resource constraints that applies to private yoga and yoga classes.
When setting up the resource constraint, ensure that the toggle for “Consume 1 resource for the class itself instead of 1 per attendee” is enabled
I offer pottery classes and have 5 wheels for students. We also have Open Studio throughout the day where members can drop in and use a pottery wheel.
Add all instructors as People in Availability
Add “Open Studio” as a Bookable Thing in availability with a capacity of 5
Ensure the event types are set up for Pottery Classes and Open Studio - Wheel Booking
Set up Room/resource constraints under Limits in Availability and add a resource for Pottery Wheel that has a quantity of 5. Enable this for both Open Studio - Wheel and Pottery classes.
Now when a client books a spot in a class or books open studio it will ensure a wheel is available for a maximum of 5 spots combined between both classes and open studio